Future Schools Now: FMS Modernization – The Hawai’i State Department of Education (HIDOE)


The Hawai‘i State Department of Education (HIDOE) is embarking on a major effort to modernize their Financial Management System (FMS) to support innovation, empowerment and transparency.

Read the Hawai’i State Department of Education (HIDOE) announcement

The Need

HIDOE is in need of modernizing its current FMS, a system that has significantly limited the Department’s processes and responsiveness. The current legacy FMS lacks functionality, modern day capabilities, and vendor support. In October 2018, a several-week Department-wide FMS outage occurred causing massive disruptions throughout HIDOE and further solidifying the urgent need for an upgraded system.

FMS statistics

The Solution

The new FMS will enable the Legislature, Board of Education and HIDOE leaders to have better insight through data in context for informed decision-making. The new system will also provide a better understanding of where funding and resources are going, what benefits are provided, along with creating a strong foundation for the Department’s school-based design efforts.

The New Platform & Vendor HIDOE’s Executive Steering Committee (member list below), which includes high level input and support from the Office of Enterprise Technology Services, Office of the Comptroller, and University of Hawaii’s Chief Information Officer, recently selected a vendor to set-up and operate the new FMS. Contract negotiations are in progress with the office of the Attorney General who has selected an IT legal expert to assist in the process. This new platform will enable integration of many different capabilities, giving HIDOE a base from which to build new and improved capabilities including but not limited to: Improved budgeting, procurement and financial reporting More employee self-service for benefits, expenses, travel planning, professional development; and New capabilities in workforce development
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